Form is opened for filling and signing either by selecting the form link, or by loading a web page which contains the form in embedded form.
The form can easily be filled and signed on all types of devices, including mobile phones, tablets, computers etc. The form scales for smaller displays.
Any required fields (that you made mandatory by selecting the option, or the personal ID field in all cases) have an asterisk next to them. If the signer tries to sign without filling a required field, an error message will be displayed. Also, format errors in e.g. phone number field show an error, and signing is not possible before all necessary changes have been made.
As soon as the form has been filled, including signer's personal ID in full, the form can be signed. If a copy of the form is sent to the signer (option in email field), the email address must also be in place before signing.
Both personal ID and email fields have guide texts which match your selections on whether to display the information on the signed form, and whether a copy is sent.
The personal ID is not saved to Visma Sign logs to ensure data protection.
The signer selects Sign button and chooses a identification method to use.
The signer identifies oneself using banking codes or mobile ID (Finnish mobile ID pictured).
After the identification is complete, the signer sees a message or is transferred to a web address (URL) as set in form settings.
The form is now signed, and the user does not need to do anything more.
If you chose to display a standard message or a custom message, the user can immeadiately download a copy of the signed form via a link beside the message.
The signer can close the browser tab or continue to navigate elsewhere.
The signed form is delivered to your company email
Once the signing is complete, you will receive a copy the email you set in Contact page. If you disabled sending, no message will be sent.
In all cases the signed document is saved in you company Visma Sign Archive.
The signature markings on the document footer and signature pages are the same as all other documents that have been signed via Visma Sign.
You can then e.g. send the document via email to a third party. Anyone possessing an unaltered copy of the signed document may validate the signatures at vismasign.com, at no cost. This provides certainty on the signing persons, signature times and that the document has not been changed after signing.
The signer receives own copy
Once the signing is complete, the signer receives a copy of the document via email, unless you disabled sending (option in email field).
The signed document is also saved to signer's personal Visma Sign Archive. If the signer is not yet registered in Visma Sign, one can register as private person, free of charge, via vismasign.com, to gain access to the Archive.